Who we are
A voluntary organisation called Northumberland Bat Group.
Our website address is: https://www.northumberlandbats.org.uk/home.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
This website uses Contact Form 7. Personal information entered is not saved by the website, or by the owner of Contact Form 7. For more information on the Contact Form 7 Privacy Policy please click here. As stated in the check bock on the Contact-Us form, the email address and name (if supplied) will be received by the NBG secretary. This then allows for the email to be responded to. Once a response has been made, the email will be deleted after 30 days from the personal account of the NBG secretary.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
For administrators and contributors, if you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
We do not share your data any organisation other than those which provide the online services which we use, such as Contact Form 7, Mail Chimp, etc. For their specific policies please visit each website. As far as NBG is concerned, we do not seek share your data with any other organisation.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service. Generally they are checked by the site admin. If inappropriate or unsuitable, comments, including personal data are simply deleted.
Your contact information
The only information we seek to retain is Email Address, and an optional First Name and Last Name. This data is collected through the Mail Chimp contact form, used for signing up for our Newsletter. Information on the Mail Chimp privacy policy can be found Here. Mail Chimp is protected by two factor authentication for log-in purposes and only two members of NBG have direct access to the Mail Chimp Account.
Additional information
How we protect your data
As stated above, the data we receive is either a direct email through the contact-us form, which is replied too and deleted. The emails only go to one member (the Secretary) of NBG. The mailing list for NBG Newsletter is kept on Mail Chimp’s servers, with two factor authentication log-in. We do not down load or distribute data as part of our day to day group function.
What data breach procedures we have in place
If a data breach were to take place, either directly to WordPress, or to Mail Chimp, then those affected would be told. All access passwords would be changed by users.
What third parties we receive data from
We do not receive data from third parties, other than the occasional inquiry regarding membership from the Bat Conservation Trust.
What automated decision making and/or profiling we do with user data
We do not use third party data for profiling or decision making.
Industry regulatory disclosure requirements
This heading is included for completeness, but is not considered relevant to a small voluntary group, within the conservation sector.